{"id":15988,"date":"2021-04-27T08:47:51","date_gmt":"2021-04-27T12:47:51","guid":{"rendered":"https:\/\/www.uzio.com\/?p=15988"},"modified":"2022-03-03T09:31:30","modified_gmt":"2022-03-03T09:31:30","slug":"a-playbook-to-help-you-build-your-hr-department-in-5-steps","status":"publish","type":"post","link":"https:\/\/www.uzio.com\/resources\/a-playbook-to-help-you-build-your-hr-department-in-5-steps\/","title":{"rendered":"A Playbook to Help You Build Your HR Department in 5 Steps"},"content":{"rendered":"<p>Quick links<\/p>\n<ul>\n<li>\n\t\t\t\t\t<a href=\"#sec1\"><br \/>\n\t\t\t\t\t\t\t\t\t\tBuilding An HR Department in 5 Steps<br \/>\n\t\t\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t<\/li>\n<li>\n\t\t\t\t\t<a href=\"#sec2\"><br \/>\n\t\t\t\t\t\t\t\t\t\t1. Devise a Staffing Plan\u200b<br \/>\n\t\t\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t<\/li>\n<li>\n\t\t\t\t\t<a href=\"#sec3\"><br \/>\n\t\t\t\t\t\t\t\t\t\tMini-Plan for Building a staffing Plan<br \/>\n\t\t\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t<\/li>\n<li>\n\t\t\t\t\t<a href=\"#sec4\"><br \/>\n\t\t\t\t\t\t\t\t\t\t2. Create an Employee Handbook<br \/>\n\t\t\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t<\/li>\n<li>\n\t\t\t\t\t<a href=\"#sec5\"><br \/>\n\t\t\t\t\t\t\t\t\t\t3. Set Safety Standards<br \/>\n\t\t\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t<\/li>\n<li>\n\t\t\t\t\t<a href=\"#sec6\"><br \/>\n\t\t\t\t\t\t\t\t\t\t4. Create a Performance and Feedback Process\u200b<br \/>\n\t\t\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t<\/li>\n<li>\n\t\t\t\t\t<a href=\"#sec7\"><br \/>\n\t\t\t\t\t\t\t\t\t\t5. Build an HR Administration, Benefits, and Payroll System<br \/>\n\t\t\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t<\/li>\n<li>\n\t\t\t\t\t<a href=\"#sec8\"><br \/>\n\t\t\t\t\t\t\t\t\t\tThe Conclusion<br \/>\n\t\t\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t<\/li>\n<\/ul>\n<p>Today\u2019s most successful businesses thrive by having a <strong>strong, cohesive HR<\/strong> (human resources) department. <\/p>\n<p>Without an efficient HR team, it\u2019s hard to imagine running a successful operation. Since an effective HR department is so crucial to the success of a business, <strong>even small and medium-sized businesses (SMBs) aspire to establish an HR department.<\/strong> <\/p>\n<p>Sometimes referred to as a people department, the men and women of HR are responsible for overseeing company culture, hiring, <a href=\"https:\/\/www.uzio.com\/resources\/how-to-create-an-employee-onboarding-process-that-doesnt-fall-flat\/\" target=\"_blank\" rel=\"noopener\">employee onboarding<\/a>, time tracking, employee engagement, <a href=\"https:\/\/www.uzio.com\/resources\/should-you-refactor-your-payroll-processing-model\/\" target=\"_blank\" rel=\"noopener\">payroll<\/a>, <a href=\"https:\/\/www.uzio.com\/resources\/how-to-become-a-benefits-administration-rockstar-in-two-simple-steps\/\" target=\"_blank\" rel=\"noopener\">benefits<\/a>, and workers\u2019 compensation. <\/p>\n<p><strong>A solid HR department takes a load off the business owner<\/strong>, allowing them to focus on more important tasks instead.<\/p>\n<p>Of course, an <strong>HR department is policy and process-driven<\/strong>. <\/p>\n<h3>Building An HR Department in 5 Steps<\/h3>\n<p>If you\u2019ve never set one up before it may seem confusing, so here\u2019s a list of 5 steps to assist you with forming a successful HR department for your business.<\/p>\n<p>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"768\" height=\"768\" src=\"https:\/\/www.uzio.com\/resources\/wp-content\/uploads\/2021\/04\/Building-An-HR-Department-in-5-Steps-768x768.jpg\" alt=\"Building An HR Department in 5 Steps\" loading=\"lazy\" srcset=\"https:\/\/www.uzio.com\/resources\/wp-content\/uploads\/2021\/04\/Building-An-HR-Department-in-5-Steps-768x768.jpg 768w, https:\/\/www.uzio.com\/resources\/wp-content\/uploads\/2021\/04\/Building-An-HR-Department-in-5-Steps-300x300.jpg 300w, https:\/\/www.uzio.com\/resources\/wp-content\/uploads\/2021\/04\/Building-An-HR-Department-in-5-Steps-1024x1024.jpg 1024w, https:\/\/www.uzio.com\/resources\/wp-content\/uploads\/2021\/04\/Building-An-HR-Department-in-5-Steps-150x150.jpg 150w, https:\/\/www.uzio.com\/resources\/wp-content\/uploads\/2021\/04\/Building-An-HR-Department-in-5-Steps.jpg 1080w\" sizes=\"auto, (max-width: 768px) 100vw, 768px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/p>\n<h4>1. Devise a Staffing Plan<\/h4>\n<p>Staffing requires a strategic, data-driven approach if you want to be successful. <\/p>\n<p>It doesn\u2019t start and end with recruiting the right people. Staffing is an on-going task that includes evaluating organizational needs, growth strategy, and a full spectrum of both skills &amp; resources. <\/p>\n<p>All of this must align with the company-wide business goals to ensure business success. A proper staffing plan helps businesses:<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Improve the recruitment process<\/strong><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Increase employee retention<\/strong><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Optimize the promotion process<\/strong><\/li>\n<\/ul>\n<h4>Here\u2019s a Mini-Plan for Building A Staffing Plan<\/h4>\n<ul>\n<li><strong>Set measurable goals for optimizing staffing and employee development levels<\/strong>. This means:\u00a0<\/li>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\">Deciding which HR metrics to track<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\">Implementing a way to analyze progress<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Evaluate your current staff<\/strong>. Here\u2019s what you need to look at,\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\">The existing in-house skillset<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\">Employee performance levels<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\">Top-performing employees<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\">Current compensation rates vs. the industry average<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Predict the optimal staffing levels<\/strong> using:\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\">Trend analysis<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\">Industry benchmarks analysis<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Conduct a gap analysis<\/strong>. This will let you:\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\">Prepare to let go surplus employees and resources<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\">Analyze current and previous shift management data <\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h4>2. Create an Employee Handbook<\/h4>\n<p>Though we may not always agree with them, rules are there for a reason: they promote unity and growth through a unified code of conduct. <\/p>\n<p>These are the main reasons why you should create a crystal-clear code of employee conduct. <\/p>\n<p><strong>A good employee handbook covers safety, health, and company culture<\/strong> in an easy-to-read digital or print form. <\/p>\n<p>If possible, you should have both <strong>a hard and a soft copy available<\/strong>, so employees never have the excuse of \u201cI lost it\u201d. <\/p>\n<p>It\u2019s important to <strong>include answers to any current questions<\/strong> (or questions commonly asked by new employees) in a FAQ section as well. <\/p>\n<p>By providing employees with a specific book of instructions and guidelines, you will be <strong>standardizing conduct and optimizing your business<\/strong> from the start.<\/p>\n<h4>3. Set Safety Standards<\/h4>\n<p>These standards cover physical, verbal, and virtual practices. <\/p>\n<p>It\u2019s important to provide employees <strong>a clean, hygienic, and safe workplace<\/strong> where they can comfortably spend their 8-10 hour days. <\/p>\n<p>Ensure that these guidelines are <strong>strictly adhered<\/strong> to so that no employee is ever in physical danger. <\/p>\n<p>Beyond physical standards, verbal and virtual standards are important as well. <\/p>\n<p><strong>A sexual harassment policy is a must<\/strong> and needs to be readily accessible by any employee. <\/p>\n<p>These policies cover verbal and virtual conduct both inside the workplace and out.<\/p>\n<p> Another important thing? <strong>Having an EAP (Emergency Action Plan). <\/strong><\/p>\n<p>If something goes wrong, employees need to have a response plan in place, especially if evacuation is necessary.<\/p>\n<h4>4. Create a Performance and Feedback Process<\/h4>\n<p>It\u2019s hard to recognize progress if you have no method in place of measuring it. <\/p>\n<p>Performance expectations provide measurable goals and metrics to monitor both employee and business progress. <\/p>\n<p>A comprehensive performance management and feedback process play a critical role in attracting and retaining key employees. <\/p>\n<p>By monitoring and measuring progress, <strong>you ensure employees reach their full potential<\/strong> while confirming they\u2019re happy with their roles and growth within the team.<\/p>\n<h4>5. Build an HR Administration, Benefits, and <a href=\"https:\/\/www.uzio.com\/cloud-based-payroll-management-software\">Payroll System<\/a><\/h4>\n<p>The success of your HR department will ultimately depend on the approach you choose, so go with one that\u2019s adaptable and expandable.<\/p>\n<p><strong>An all-in-one, fully integrated HR, benefits, payroll, and workers\u2019 compensation platform<\/strong> for e.g. <a href=\"https:\/\/www.uzio.com\/\" target=\"_blank\" rel=\"noopener\">UZIO<\/a>\u00a0automates your <a href=\"https:\/\/www.uzio.com\/hr-platform\/\" target=\"_blank\" rel=\"noopener\">people management<\/a> workflows and helps you to:<\/p>\n<ul>\n<li>Eliminate manual tasks while increasing productivity<\/li>\n<li>Efficiently handle tedious and time-consuming HR administrative tasks<\/li>\n<li>Ensure 100% payroll accuracy<\/li>\n<li>Offer a wide range of benefits to your employees<\/li>\n<li>Quickly address all workers\u2019 compensation claims and policies<\/li>\n<\/ul>\n<h3>The Conclusion&#8230;<\/h3>\n<p>Having an <strong>excellent HR team<\/strong> is essential if you want <strong>your business to grow, expand, and prosper<\/strong>. <\/p>\n<p>Without a productive HR team, your employee relations, hiring, training, career development, benefits, and company culture will all suffer! <\/p>\n<p>Of course, <strong>now you know how to create your HR department<\/strong> within your company, so take these tips, choose a team size, and start building your HR team today! <\/p>\n","protected":false},"excerpt":{"rendered":"<p>an HR department is policy and process-driven. If you\u2019ve never set one up before it may seem confusing, so here\u2019s a list of 5 steps to assist you with forming a successful HR department for your business.<\/p>\n","protected":false},"author":1,"featured_media":17363,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"elementor_theme","format":"standard","meta":{"footnotes":""},"categories":[13,15],"tags":[],"class_list":["post-15988","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog-post","category-hr"],"_links":{"self":[{"href":"https:\/\/www.uzio.com\/resources\/wp-json\/wp\/v2\/posts\/15988","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.uzio.com\/resources\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.uzio.com\/resources\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.uzio.com\/resources\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.uzio.com\/resources\/wp-json\/wp\/v2\/comments?post=15988"}],"version-history":[{"count":0,"href":"https:\/\/www.uzio.com\/resources\/wp-json\/wp\/v2\/posts\/15988\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.uzio.com\/resources\/wp-json\/wp\/v2\/media\/17363"}],"wp:attachment":[{"href":"https:\/\/www.uzio.com\/resources\/wp-json\/wp\/v2\/media?parent=15988"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.uzio.com\/resources\/wp-json\/wp\/v2\/categories?post=15988"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.uzio.com\/resources\/wp-json\/wp\/v2\/tags?post=15988"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}